Countertop Office
Australian small-business software

Run the whole business from one tidy workspace

Countertop Office keeps clients, quotes, contracts, jobs, invoices, receipts, purchases, stock, documents and GST-aware accounting connected, so the next record is already where you need it. Built for Australian small businesses, priced for small teams.

One connected workflow

Every record flows into the next

Nothing is re-keyed between screens. Accepted quotes become jobs and invoices, purchases move from order to payment, and the same source of truth carries through to GST, statements and reports.

From a client: quote, job, invoice, receipt.

01

Quote

Build from templates, export a branded PDF, and send for online approval.

02

Job

Turn an accepted quote into a scheduled job with visits, tasks and materials.

03

Invoice

Convert the quote or job's work into a GST-aware invoice.

04

Receipt

Record the payment against the invoice and update the outstanding balance.


From a supplier: purchase order, goods received, supplier invoice, payment.

01

Purchase order

Raise from replenishment suggestions, then submit and approve.

02

Goods received

Receive stock into a location; inventory movements update on receipt.

03

Supplier invoice

Record the supplier bill against the order.

04

Payment

Allocate a supplier payment or credit against the bill.

Sales, field work, purchasing, stock, documents and accounts in one system

The app is broad, but the daily surface stays practical: records, lifecycle actions, approvals, portals, templates, documents and reports that all share the same source of truth.

Sales & clients

Move customer work from enquiry to payment.

  • Clients with terms, reminders and attachments
  • Quote templates, PDF export and public approvals
  • Contracts and billing plans from saved work
  • Invoices, credit notes, receipts and delivery history

Jobs & field work

Schedule, run and bill work without losing scope.

  • Job status history, templates and deletion safeguards
  • Visits, checklists, sign-off and schedule views
  • Time entries, material usage and posting
  • Variations, billing preview and field-work invoices

Purchases & expenses

Control supplier spend from order to payment.

  • Purchase orders with submit, approve and receive goods
  • Replenishment suggestions and supplier terms
  • Supplier invoices, credits and payments
  • Expenses with draft, submit and approval flows

Inventory & catalogue

Know what you sell, stock, build and reorder.

  • Products, services, tax codes and currencies
  • Stock locations, movements and adjustments
  • Transfers, low-stock reports and history
  • Product assemblies and build runs

Accounting, banking & BAS

Keep bookkeeping workflows tied to the records that created them.

  • Chart of accounts, journals and reversals
  • Bank imports, matching, rules and reconciliation
  • Trial balance, P&L, balance sheet and cash flow
  • BAS prepare, worksheet PDF, lodge and revise

Documents & portals

Send and tailor the business documents customers and suppliers see.

  • PDF template editor with presets and revisions
  • Message templates and editable send content
  • Quote, client and contract portals
  • Attachments on supported records

Reports & insights

See how the business is actually doing.

  • Sales, ageing and payment performance
  • Customer, supplier and statement reports
  • Job profitability, job WIP and purchase summaries
  • Stock and inventory valuation reports

Company controls

Keep access, migration and billing under control.

  • Role and permission aware navigation
  • 2FA, recovery codes and account management
  • Audit log, locked dates and company settings
  • CSV/XLSX data import and subscription billing

The quiet details that keep records usable

Not separate add-ons, just the small controls that make everyday admin less fragile, included in every plan.

Contracts Generate from quotes or jobs, export PDFs, and collect drawn signatures through the public portal.
Document delivery Send invoices, receipts, quotes, purchase documents and statements with delivery history.
Field-work billing Turn visits, time and materials into billable work from the job screen.
Purchase approvals Move orders through draft, submit, approve, receive and cancel with clear status.
Bank reconciliation Import statement lines, match transactions, create journals and apply bank rules.
BAS workflow Prepare, create, hand off, export worksheets, mark lodged and revise BAS records.
Inventory control Track locations, transfers, adjustments, low stock, assemblies and build history.
Data import Bring in chart accounts, tax codes, suppliers, clients, products and PDF templates.
Billing plans Raise progress invoices, complete staged work and cancel plans when needed.
Notifications Route workflow events back to the right record with unread counts.
Permissions & 2FA Gate sensitive actions, manage accounts, require 2FA and reset recovery codes.
Audit trail Review company-level changes with filters and locked-date warnings.
One plan, full access

Start with the full workspace from day one

$19 per month or $209 per year, plus GST. Every subscription unlocks the whole app for the company, with unlimited accounts and no per-feature fees.