Countertop Office
Australian small-business software

Run the whole business from one tidy workspace

Countertop Office keeps clients, quotes, contracts, jobs, invoices, receipts, purchases, stock, documents and GST-aware accounting connected, so the next record is already where you need it. It chases overdue invoices for you and takes GST, BAS and TPAR straight from the work you have already recorded. Built for Australian small businesses, priced for small teams.

Free for 7 days — no charge until your trial ends, cancel anytime.

One connected workflow

Every record flows into the next

Nothing is re-keyed between screens. Accepted quotes become jobs and invoices, purchases move from order to payment, and the same source of truth carries through to GST, BAS, TPAR, statements and reports.

From a client: quote, job, invoice, receipt.

01

Quote

Build from templates, export a branded PDF, and send for online approval.

02

Job

Turn an accepted quote into a scheduled job with visits, tasks and materials.

03

Invoice

Convert the quote or job's work into a GST-aware invoice.

04

Receipt

Record the payment and clear the balance — or let automatic reminders chase it for you.


From a supplier: purchase order, goods received, supplier invoice, payment.

01

Purchase order

Raise from replenishment suggestions, then submit and approve.

02

Goods received

Receive stock into a location; inventory movements update on receipt.

03

Supplier invoice

Record the supplier bill against the order.

04

Payment

Allocate a supplier payment or credit against the bill.

Sales, field work, purchasing, stock, documents, tax and accounts in one system

The app is broad, but the daily surface stays practical: records, lifecycle actions, approvals, portals, templates, documents and reports that all share the same source of truth. Every screen shows the next action, so you always know what the record is waiting on.

Sales & clients

Move customer work from enquiry to payment.

  • Clients with payment terms, contacts and attachments
  • Quote templates, branded PDFs and public approval links
  • Contracts and staged billing plans from saved work
  • Invoices, recurring invoices, credit notes and receipts
  • Automatic overdue reminders with follow-up and final notice

Jobs & field work

Schedule, run and bill work without losing scope.

  • Jobs from quotes or templates, with phases, tasks and notes
  • Schedule board with crew assignment and double-booking warnings
  • Visits, checklists and on-site sign-off
  • Time entries and material usage posted against the job
  • Variations, billing preview and field-work invoices

Purchases & expenses

Control supplier spend from order to payment.

  • Purchase orders through submit, approve and receive goods
  • Approval tiers so bigger orders need the right sign-off
  • Replenishment suggestions from stock levels and supplier terms
  • Supplier invoices, credits and payment allocations
  • Expenses with draft, submit and approval flows

Inventory & catalogue

Know what you sell, stock, build and reorder.

  • Products, services, tax codes and payment terms
  • Multiple currencies with your own exchange rates
  • Stock locations, movements, adjustments and transfers
  • Low-stock alerts and reorder levels per product
  • Product assemblies and build runs

Accounting, banking & tax

Keep bookkeeping workflows tied to the records that created them.

  • Chart of accounts, journals and reversals
  • Bank statement import, matching, rules and reconciliation
  • Trial balance, P&L, balance sheet and cash flow
  • GST summary and detail, with a BAS worksheet PDF
  • BAS and TPAR prepared, handed off to the ATO, then revised

Documents & portals

Send and tailor the business documents customers and suppliers see.

  • PDF template editor with presets, styling and revisions
  • Message templates and editable send content
  • Quote, contract and client portals with drawn signatures
  • Delivery history and a per-document activity timeline
  • Attachments on supported records

Reports & insights

See how the business is actually doing.

  • Sales summary, ageing and payment performance
  • Revenue by client, product or service
  • Job profitability and job work-in-progress
  • Customer profitability, statements and supplier ageing
  • Purchase summaries, spend by supplier, stock and valuation

Setup & first run

Get a working company without a consultant.

  • Guided setup checklist that tracks what is left
  • Optional starter kits for trades, services, workshop or retail
  • Default chart of accounts, tax codes and PDF templates
  • CSV/XLSX import for clients, suppliers, products and accounts
  • Sensible defaults you can change at any time

Company controls

Keep access, history and billing under control.

  • Custom roles built from over 90 granular permissions
  • Home views that match the role: owner, admin, bookkeeper, field
  • Two-factor authentication, recovery codes and account management
  • Audit log, locked dates and company settings
  • Records soft-deleted so financial history stays intact

The quiet details that keep records usable

Not separate add-ons, just the small controls that make everyday admin less fragile, included in every plan.

Next action Every quote, invoice, job, purchase order and BAS shows the one step that moves it forward.
Role-based home Owners, admin, bookkeepers and field staff each land on the view that suits their day.
Overdue reminders Chase unpaid invoices automatically, escalating from reminder to follow-up to final notice.
Recurring invoices Set the schedule once; invoices generate on their own, and can be paused or resumed.
Contracts Generate from quotes or jobs, export PDFs, and collect drawn signatures through the public portal.
Document delivery Send invoices, receipts, quotes, purchase documents and statements with delivery history.
Field-work billing Turn visits, time and materials into billable work from the job screen.
Purchase approvals Move orders through draft, submit, approve, receive and cancel, with value-based tiers.
Bank reconciliation Import statement lines, match transactions, create journals and apply bank rules.
BAS & TPAR Prepare from your own records, export the worksheet, follow the guided ATO hand-off, mark lodged and revise.
Inventory control Track locations, transfers, adjustments, low stock, assemblies and build history.
Multi-currency Bill and buy in other currencies with the exchange rate stored on the transaction.
Data import Bring in ledger accounts, tax codes, currencies, bank accounts, suppliers, clients, products and services.
Billing plans Raise progress invoices, complete staged work and cancel plans when needed.
Notifications Route workflow events back to the right record with unread counts.
Permissions & 2FA Gate sensitive actions, build your own roles, require 2FA and reset recovery codes.
Audit trail Review company-level changes with filters and locked-date warnings.
Two plans, full access

Start with the full workspace from day one

Solo is $19 per month or $190 per year for one user. Business is $49 per month or $490 per year for your whole team — up to 20 users, no per-user fees. Prices are plus GST, yearly billing gets 2 months free, and every plan unlocks the whole app with no per-feature fees. Both plans start with a 7-day free trial — you won't be charged until it ends.